Thank you for considering helping us with the Galena Campout this year! Our members work very hard in putting on the best event we can, and the addition of your help will be very appreciated. As this is a club sponsored event, chairing one of the committees will not require any financial outlay from you, and any approved expenses incurred (purchasing of materials, etc.) will be reimbursed.

** We have established a Master Guide for the chair positions with plenty of notes, check lists, and procedures. If you are new to a chair position, you will not need to start from scratch. **

Committees
Event Site

Event Site Chair - Bryan Whitehead

  • Rental of tent, tables, chairs
  • Reservation of electrical tent spaces for registration, Countryside BMW, various members
Set Up/ Tear Down

Set Up/ Tear Down Chair - Dan Wittry

Transportation

Transportation Chair - Nick Chirikos

  • Transport of all supplies to/ from event site
  • Transport of all supplies to/ from storage locker at event site
Food Preparation

Food Preperation Chair: Steve Braam

  • Development of menu: Friday dinner, Saturday breakfast/ dinner, Sunday breakfast
  • Purchase of all food
  • Preparation and serving of all food, recruiting kitchen staff as needed
Coffee

Coffee Chair- Nick Chirikos

  • Solicitation of coffee donation
  • Procurement of required equipment
  • Preparation of all coffee at required times
Marketing

Marketing Chair : Douglas Rost

  • Logo Design
  • Poster design/ print/ distribution
  • Website calendar and forum submission
  • E-blasts
  • Commercials
Sponsorships

Sponsorships Chair

  • Solicitation and follow up of sponsors for finantial and/ or product donations
  • Gathering of all donations
  • Selling of mugs, pins and shirts sponsorship (with Marketing Chair)
  • Shirts
  • Door prize set up at registration
  • Door prize setup for drawing
Registration

Registration Chair

  • Set up of registration tent
  • Coordination of all needed supplies
  • Oversee all raffle tickets
  • Printing of itinerary (coordinated with Marketing)
  • Receive and catalog all pre-registration forms
  • Run registration for the event
Movies/ Entertainment

Movies/ Entertainment Chair - Liz Jacobs/ Deb Chirikos

  • Coordination of required equipment
  • Selection of entertainment
  • Set up/ Running/ tear down of equipment
Road Ride

Road Ride Chair - Kirk Johnson

  • Route creation and scheduling
  • Leading the ride
  • Coordinating GPS file of route to marketing
  • Determining and coordinating lunch stop
GS Ride

GS Ride Chair: Dave Howard

  • Route creation and scheduling
  • Leading the ride
  • Coordinating GPS file of route to marketing
  • Determining and coordinating lunch stop